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NORTH
CAROLINA EMPLOYMENT AND TRAINING ASSOCIATION BY-LAWS ARTICLE I. MEMBERS AND MEMBERSHIP Section 1. Membership in the North Carolina
Employment and Training Association (hereinafter referred to as "the
association") is open to any employee of an agency or organization
operating and/or administering State or Federal employment and training programs
in the state of North Carolina and individuals employed by public or private
businesses which have a specific interest in employment and training programs. Section 2. The Board of Directors shall establish
annual membership dues for the membership year beginning April 1 and ending
March 31 each year. Section 3. A member shall be deemed to be in good
standing if his/her membership dues have been paid for the current membership
year, and those dues are to be paid by March 31 of the current membership year. Section 4. Any action by any member of the
Association which is discriminatory in nature or in opposition to the policies
of the Association may result in the revocation of that individual's membership.
The Board of Directors may recommend that revocation to the general membership
after an investigation committee, appointed by the Board of Directors, has
investigated the charges, held a hearing with the accused and determined that a
recommendation for revocation of membership is warranted based on the findings
of the investigation. ARTICLE II. OFFICERS AND BOARD OF
DIRECTORS Section 1. The officers of the Association shall
be a president, vice president, treasurer, secretary, and immediate past
president. Section 2. Between meetings of the Association,
the Association shall be governed by a Board of Directors (hereinafter referred
to as "the Board"). The Board shall be comprised of the officers of
the Association, eighteen regional representatives, and liaison members. Section 3. The president will appoint an
assistant secretary and assistant treasurer from within the board membership who
shall not become officers by virtue of such appointments. Section 4. The officers and regional
representatives will request that related state agencies and/or special interest
groups appoint liaison members to the Board. Such liaison members will be
representatives from employment and training related state agencies and/or
special interest groups as determined by the Board and shall have voting
privileges. Section 5. Each member of the Board in attendance
at any meeting of the Board shall be allowed to cast one vote in any matter
before the Board. Proxy votes shall not be allowed. Section 6. The Board shall remove from its
membership any regional representative or officer who is absent from three
consecutive meetings of the Board. Following such removal, the Board shall
appoint a member who is in good standing from the general membership of the
Association to fill the unexpired term office in the vacated position. In the
event that any liaison member of the Board is absent from three consecutive
meetings of the Board, the Board shall request that the appointing agency/group
designate another person to serve on the Board. Section 7. The Board will have the authority to
fill the office of vice president, secretary, and treasurer, if such offices are
vacated. Such appointment shall be for a period of time not to exceed the
unexpired term of the vacating officer. Section 8. Should a member of the Board conduct
him/herself in a manner as to bring the Association into disrespect or
disrepute, the Board may call a special board meeting for disciplinary action as
deemed appropriate. Such disciplinary action can include removal of the
offending member from the membership of the Board. ARTICLE III. QUALIFICATIONS AND
ELECTION OF OFFICERS Section 1. With the exception of the immediate
past president, the officers of the Association shall be elected by the general
membership during biennial annual meetings. Upon the adoption of these revised
by-laws, the first election shall be held during the annual membership meeting
of the Association during 1994 and thereafter every other year. Each officer
shall be elected to a two-year term, which shall begin on July 1 next. No
officer may serve more than two consecutive terms. Section 2. Any association member who has served
on the Board for one year and who is currently in good standing with the
Association shall be eligible to serve as an officer of the Association. Section 3. A nominations committee will be
composed of the three regional coordinators, and the president shall appoint a
committee chairperson. This committee will solicit nominations for Association
offices from the general membership at least sixty days prior to the annual
membership meeting at which elections are to be held. The nominations committee
shall determine whether or not those persons so nominated meet the eligibility
requirements as set forth in Article III, Section 2 of these by-laws and develop
a slate of nominees containing the name of all eligible persons so placed in
nomination, provided, however, that no person shall be placed in nomination for
more than one office and, further provided that all nominees agree to run for
the office to which they have been nominated. Section 4. At its discretion, the nominations
committee may make additional nominations to an office of the Association
provided that all persons so nominated meet the requirements of Article III
Section 2 of these by-laws and each person so nominated agrees to seek election. Section 5. The nomination committee shall develop
and mail a slate of candidates to the general membership at least thirty days
prior to the annual meeting at which elections are to be held. Section 6. The nominations committee shall
distribute a ballot at the annual meeting during which elections are to be held
containing the names of duly nominated candidates for each office and shall
tally the results of each election during the meeting of the Association at
which elections are held. Section 7. Association members in good standing
who wish to vote by absentee ballot may do so by requesting in writing a ballot
from the chairperson of the nominating committee at least fifteen days prior to
the annual membership meeting. Prior to complying with such a request, the
chairperson of the nominating committee shall determine that the voter is a
member in good standing and therefore eligible to vote. Prior to its return,
each absentee ballot shall be sealed in a separate envelope. All absentee
ballots must be received by the chairperson of the nominations committee prior
to the annual membership meeting. ARTICLE IV. REGIONS, REGIONAL
REPRESENTATIVES, AND REGIONAL COORDINATORS Section 1. The State of North Carolina shall be
divided into three regions that shall be designated as the Eastern, Piedmont,
and Western Regions. The Board will designate the counties to be included in
each region. Section 2. Six regional representatives shall be
elected to the Board from each region at regional caucuses to be held in
conjunction with the annual membership meetings. On alternate years, three of
the six regional representatives shall be elected to two-year terms; on the
other years, the remaining three of the six regional representatives shall be
elected to two-year terms. Terms shall begin on July 1 next. Section 3. Any member having been in good
standing for a period of at least one year shall be qualified to seek election
to the Board as a regional representative. Section 4. At the time of election, all regional
representatives must be employed in the geographic region that they represent.
Those moving their places of employment from their geographic region will be
replaced at the first meeting of the Board subsequent to their moving. Section 5. Any person whose name is placed in
nomination to be a regional representative must consent to have his/her name
placed in nomination. Section 6. The president shall appoint one
regional coordinator for each region. Section 7. The regional coordinator shall request
nominees for the positions of regional representatives from the region's
membership prior to the annual membership meetings. The regional representatives
will be elected from this slate of nominees. When insufficient nominations are
received to fill vacancies to the board from the region, that regional
coordinator shall obtain nominations for the remaining vacancies from the caucus
and/or from the general membership list. The regional coordinator shall then
present the recommendation to the executive committee for approval. Section 8. In the event that a regional
representative resigns or leaves the board for any reason, it is the
responsibility of that region's coordinator to recommend a replacement
representative within thirty days to the president for approval by the executive
committee. ARTICLE V. MEETINGS AND VOTING Section 1. There shall be an annual membership
meeting during the Spring of each year. The date(s) and site of such meeting
shall be set by the Board. Section 2. Regular meetings of the board shall be
held and shall be open to all members of the Association. Section 3. The order of business at all board and
membership meetings shall be determined by the Board as the first order of
business at each meeting. However, the order of business may be altered or
suspended at any time during the meetings by a majority vote of the members
present. Section 4. All board meetings and association
business meetings shall be conducted in accordance with "Robert's Rules of
Order" except when such is in conflict with the by-laws of the association.
When such a conflict exits, the by-laws of the Association shall supersede
"Robert's Rules of Order." Section 5. Special meetings of the Association to
transact business shall be called if at least ten percent (10%) of the
Association's members petition in writing for such a meeting. Committee meetings
may be called by the committees' chairperson as deemed appropriate by each
chairperson. Section 6. Members in good standing shall have
the right to vote and participate in all activities of the Association. Section 7. The quorum for any membership meeting
shall be twenty-five percent (25%) of the general membership plus one member.
The quorum for a meeting of the Board shall be fifty percent (50%) of the Board
membership plus one board member. ARTICLE VI. DUTIES OF OFFICERS Section 1. PRESIDENT: The president shall
be the chief elected officer of the Association. He/She shall preside at all
meetings of the Association and the Board and shall ensure that all orders,
policies and resolutions of the Association and Board are implemented. Section 2. VICE PRESIDENT: In the event of
the absence of the president at any meeting of the Association and/or Board, the
vice president shall preside. In the event that the president is unable to
perform the duties and responsibilities of the office, the vice president shall
fill the unexpired term of the president. The vice president shall arrange an
independent review of the association's financial records at least once each
fiscal year. The vice president shall chair the Program and Planning Committee
to organize and plan the annual conference. Section 3. TREASURER: The treasurer shall
be the custodian of the funds of the Association, pay all bills of the
Association in a timely manner and provide financial reports of all expenditures
as required by the Board and/or the general membership. Section 4. ASSISTANT TREASURER: In the
absence of the treasurer, the assistant treasurer shall perform all the
functions of the treasurer. In the event that the treasurer is unable to perform
the duties and responsibilities of the office, the assistant treasurer shall
fill the unexpired term of the treasurer. He/She shall perform any other duties
as assigned by the treasurer. Section 5. SECRETARY: In addition to
keeping the records of the Association and the minutes of all meetings of the
Association and the Board, it shall be the duty of the secretary to: "
Transmit copies of such minutes to the membership of the Board following each
meeting of the Board; " Transmit copies of minutes of the general
membership meetings to the general membership, by posting on the web site,
following their approval by the Board; " Maintain a roll of the Association
and the Board memberships; " Call the roll when requested. Section 6. ASSISTANT SECRETARY: In the
absences of the secretary, the assistant secretary shall perform all the
functions of the secretary. In the event that the secretary is unable to perform
the duties and responsibilities of the office, the assistant secretary shall
fill the unexpired term of the secretary. He/She shall perform any other duties
as assigned by the secretary. ARTICLE VII. STANDING COMMITTEES Section 1. The standing committees of the
Association shall be:
Section 2. The president shall appoint the
members, designate the chairperson and serve as an ex-officio member of each
standing committee. Section 3. The president shall appoint special
committees from time to time at his/her discretion or at the direction of the
Board or the general membership. ARTICLE VIII. TREASURY AND DISBURSEMENT
OF ASSOCIATION FUNDS Section 1. The Association shall maintain a
treasury, which shall be kept on deposit in checking and savings accounts with a
qualified depository. The treasurer shall retain periodic depository statements. Section 2. Disbursements of Association funds
shall be made by check and signed by the treasurer or the assistant treasurer
and the president of the Association. Section 3. Provided that funds are available and
without prior approval of the Board the officers of the Association shall have
the authority to incur reasonable and customary operating expenses in the
following categories: postage, stationery and telephone services in a cumulative
amount not to exceed one hundred fifty dollars ($150.00) per year per category. Section 4. The treasurer and the assistant
treasurer shall submit an annual operating budget to the Board for approval at
the first meeting of the Board following the annual memberships meeting of the
Association. Upon approval by the Board of the annual operating budget, the
treasurer shall have the authority to expend Association funds and shall record
such expenditures for the final approval of the Board at each meeting of the
Board. Section 5. Upon request by any member of the
Association, the financial records of the Association shall be made available
for review at least once each fiscal year. ARTICLE IX. FISCAL YEAR The fiscal year
of the Association shall be from January 1st through December 31st of each year. ARTICLE X. AMENDMENTS The Constitution and By-Laws of the Association may be amended by a two-thirds vote of the members present at any membership meeting upon notification at least thirty days prior to a membership meeting.
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